Project managers and team leads
Weekly team sync to align on project progress and assign tasks
About
The Simple Meeting Notes mind map template provides a structured framework for capturing meeting minutes, covering 4 key branches: Basic Info, Meeting Notes, Action Items, and Responsible Person and Deadline. With 32 nodes, it includes specific fields such as 'Time Keeper', 'Recorder', 'Facilitators', and 'Team Name' to log participants, plus a dedicated 'Topic' section for agenda items like 'Hiring New Interns' and 'Launch NewTool 1.0'. This template helps teams document discussion points, agreements, and action items with assigned owners and deadlines. Ideal for project managers and team leads, the Simple Meeting Notes cheat sheet ensures no critical detail is missed during meetings.
Terms and ConditionsWhen to use this template
Account managers and consultants
Client kickoff meeting to document requirements and next steps
Agile teams and scrum masters
Sprint retrospective to capture what went well and action items for improvement
How to use this template
Step 1
Launch the Template
Open the .xmind file in Xmind desktop or web app.
Step 2
Update Meeting Details
Replace the sample data under Basic Info with your meeting's date, team name, and facilitator names.
Step 3
Document Agenda and Discussions
Add your agenda topics under the 'Topic' node, then record discussion points and agreements in the corresponding sub-branches.
Step 4
Assign Tasks and Deadlines
List action items under 'Action Items' and assign each to a responsible person with a deadline in the 'Responsible Person and Deadline' section.
Step 5
Save and Distribute Minutes
Save the file and share it with your team after the meeting.
Frequently asked questions
The template includes four main sections: Basic Info (time keeper, recorder, facilitators, team name, date), Meeting Notes (topics, discussion and agreements), Action Items, and Responsible Person and Deadline. It contains 32 nodes to capture all essential meeting details.
Open the .xmind file, replace the sample data under Basic Info with your team's details, then add your agenda topics under 'Topic'. During the meeting, fill in discussion points and action items. Assign owners and deadlines in the Responsible Person section.
Yes, the template is free to use and fully editable in Xmind. You can customize all fields, add new branches, or remove existing ones to fit your meeting format.
Absolutely. Save a copy for each meeting date. The template's structure supports recurring use—just update the date, participants, and agenda items each time.
After the meeting, review the 'Action Items' branch and ensure each item has a responsible person and deadline under 'Responsible Person and Deadline'. Use the template as a checklist to follow up before the next meeting.
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