Project facilitators and community organizers
Facilitating a weekly or bi-weekly co-design check-in for a remote regenerative project team.
Use cases
About
The Project & Livelihood Design mind map template, created for Gaia University participants, structures a co-design session across 8 phases with 31 nodes. It guides users through a full meeting cycle from Check-In (including 'Name and calling in from?' and 'XMind Map open?') to Check-Out, with two rounds of 'Think and Listen' and 'Harvest and Questions' bracketing the core 'Projects & Design' section. The design phase explores 'Analytical Versus Intuitive Designing', 'Defining and Tracking Interventions', and 'Frameworks' such as 'Dragon Dreaming' (Dream, Plan, Do, Celebrate) and 'Pattern Languages'. This template serves as both a meeting agenda and a collaborative design tool, making it a practical 'Project & Livelihood Design mind map' and 'Project & Livelihood Design template' for regenerative project planning.
Terms and ConditionsWhen to use this template
Design educators and workshop leaders
Running a workshop on participatory design methods like Dragon Dreaming or Pattern Languages.
Project managers and team leads
Conducting a retrospective or harvest session after a project phase to capture learnings and next steps.
How to use this template
Step 1
Open and Customize the Session Flow
Download the .xmind file and adjust the prompts from Check-In to Check-Out to align with your specific group context.
Step 2
Facilitate the Design and Harvest Phases
Follow the structured sequence through the Think and Listen rounds while using the core frameworks to capture insights and action items.
Step 3
Export and Share the Final Results
Save your collaborative progress and export the completed mind map as a PDF or image to distribute to all participants.
Frequently asked questions
The template includes 31 nodes across 8 sections: Check-In, Think and Listen 1, Harvest and Questions, Projects & Design, Think and Listen 2, Harvest and Questions, Announcements, and Check-Out. It covers session logistics, reflective listening, design frameworks like Dragon Dreaming, and closing announcements.
Open the .xmind file in Xmind, then follow the flow from Check-In to Check-Out. Use the prompts under each branch to guide group discussion, capture insights in the Harvest and Questions nodes, and explore design approaches in the Projects & Design section.
Yes, the template is fully editable in Xmind desktop or web. You can add, remove, or modify nodes to fit your session. To print, export the mind map as PDF or image from Xmind.
The branch covers 'Analytical Versus Intuitive Designing', 'Defining and Tracking Interventions', 'Expansion and Contraction', and 'Frameworks' including 'GaSADIMET and similar models', 'Dragon Dreaming' (Dream, Plan, Do, Celebrate), and 'Pattern Languages'.
Absolutely. The Check-In branch includes example prompts like 'Name and calling in from?' and 'Questions? Needs?'. You can edit these in Xmind to match your team's context or meeting purpose.
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