How does this template handle Figma and ECS Builder tasks?

The template includes specific nodes for PMs to create sub-tasks in JIRA for both Figma Master design and ECS Builder development. It outlines the flow from Design preparing CM Templates to Development building modules for Surface, Windows, or Xbox.

Who is responsible for the Quality Check in this workflow?

Quality control is a shared responsibility. The Project Manager (PM) performs the initial Quality Check upon receiving designs, followed by the Client Service (CS) team who validates the assets against the original client brief and source files.

Can I use this template for Amazon asset production?

Yes, the workflow includes a specific branch for creating sub-tasks for Amazon assets, referencing the Amazon Specification Guide and brief requirements for Surface and Xbox product lines.

Microsoft workflow process Figma2

Olga Kremliakova

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Use cases

Task breakdown

About

The Microsoft workflow process mind map is a comprehensive operational framework designed for project managers and creative teams managing large-scale digital asset production. Spanning 123 nodes, this template covers the end-to-end lifecycle of Microsoft campaigns across major lines of business including XBOX, Surface, M365, and Windows. It serves as a professional Microsoft workflow process cheat sheet, detailing the 5-7 week lead time required before launch and the specific hand-offs between Client Service (CS), Project Management (PM), and Design teams. The structure is organized into critical phases such as the PROJECT PREPARATION STEP and the MASTER PREPARATION STEP, ensuring that technical requirements like JIRA ticket creation and Figma automation are handled systematically. By utilizing this Microsoft workflow process template, teams can visualize complex dependencies between ECS Builder development and PAC team localization, reducing bottlenecks in the production pipeline.

microsoftworkflowfigma

Terms and Conditions

When to use this template

Operations Leads and Account Directors

Onboarding new project managers or agency partners to the Microsoft production ecosystem

Project Managers and Production Leads

Planning the resource allocation and JIRA sprint cycles for a new Surface or Xbox product launch

Process Improvement Specialists

Auditing internal hand-off points between Design, Development, and Content Upload teams to identify bottlenecks

How to use this template

Step 1

Import and Review Structure

Open the .xmind file in Xmind and expand the main branches to visualize the chronological flow from Project Preparation to Final Delivery.

Step 2

Customize Team Roles

Modify the CS, PM, and Design labels to match your specific internal team structure or individual stakeholder names.

Step 3

Track Project Milestones

Use the task markers or checkboxes in Xmind to track progress through the Master Preparation and Localisation steps in real-time.

Frequently asked questions

The process typically begins approximately 5-7 weeks before the launch date. This includes early stages like the initial client brief, project preparation, and master file acquisition, followed by 2-3 weeks for translation delivery after source materials are received.

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