Professionals and knowledge workers seeking to clear mental clutter.
Starting your workday with a cluttered inbox and unclear priorities.
Use cases
About
The GTD WORKFLOW mind map template visualizes David Allen's Getting Things Done methodology as a decision tree with 23 nodes. It guides users from capturing 'Stuff' into an 'In basket', then asking 'Is is Actionable?' to branch into non-actionable items ('Trash', 'Someday / Maybe', 'Reference') or actionable ones. For actionable items, it prompts 'Will Take Less Than 2 Minutes?' to decide between immediate execution ('Do it!') or delegation/deferral ('Delegate IT', 'Defer It'). The template also includes 'PROJECT Plans Review for Actions' and 'PROJECT planning' sections for higher-level organization. This GTD cheat sheet is ideal for productivity enthusiasts and professionals seeking a structured workflow.
Terms and ConditionsWhen to use this template
Team leads and managers who need to allocate tasks efficiently.
Reviewing weekly tasks to decide what to delegate, defer, or do immediately.
Project managers and freelancers organizing multi-step initiatives.
Planning a complex project with multiple action steps and deadlines.
How to use this template
Step 1
Launch and Review the Framework
Open the template in Xmind to visualize the complete GTD decision tree starting from the In-basket node.
Step 2
Process and Route Your Tasks
Follow the decision branches to determine if items are actionable and route them to the appropriate Trash, Reference, or Action nodes.
Step 3
Customize Details and Plan Projects
Double-click nodes to input your specific tasks and use the dedicated project planning section to break down complex goals.
Frequently asked questions
It's a visual representation of David Allen's Getting Things Done methodology, structured as a decision tree to help you process tasks from capture to completion.
Start by adding all your tasks under 'Stuff', then move them to 'In basket'. Follow the decision nodes: if actionable and under 2 minutes, do it now; otherwise delegate or defer with calendar or next actions.
It's for tasks that are not actionable now but might be in the future. You can store ideas or projects you want to revisit later.
Yes, you can edit any node text, add new branches, or change colors to fit your personal workflow. The template is fully editable in Xmind.
The template is available on Xmind's template marketplace. Pricing varies by plan; some templates are free with a Xmind account.
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