Professionals and students seeking productivity improvement
Feeling overwhelmed by a cluttered to-do list and needing a systematic way to process tasks
Use cases
About
The GTD mind map template by Xmind is a productivity tool that breaks down David Allen's Getting Things Done methodology into three core frameworks: the Natural Planning Model, a 6-level focus hierarchy, and the 5-step Workflow process. It contains 47 nodes across a single sheet, offering a structured overview of key concepts like 'Defining the purpose and principles', 'Current actions', and 'Collect'. This template serves as a cheat sheet for implementing GTD, helping users organize tasks, projects, and long-term goals. The layout is a central root with three main branches, each expanding into actionable sub-steps and levels of focus, making it ideal for both beginners and seasoned practitioners.
Terms and ConditionsWhen to use this template
Project managers and team leads
Planning a complex project and needing to define purpose, envision outcomes, and brainstorm steps
Individuals practicing personal development or career planning
Conducting a quarterly review to align daily actions with yearly goals and life objectives
How to use this template
Step 1
Open and Explore the Framework
Launch the GTD template in Xmind to review the pre-structured branches covering the Natural Planning Model, focus levels, and workflow processes.
Step 2
Customize Nodes with Personal Tasks
Click on any of the 47 existing nodes to replace the placeholder text with your specific projects, goals, and actionable items.
Step 3
Expand and Style Your Workflow
Add new child nodes using the Tab key and apply custom colors or icons to prioritize your tasks within the GTD methodology.
Frequently asked questions
The template includes three main sections: the Natural Planning Model (5 steps), a framework with 6 levels of focus (from current actions to life goals), and the Workflow process (5 steps). It has 47 nodes covering key GTD concepts.
Start by reviewing the 'Workflow process' branch to capture and clarify tasks. Then use the '6 levels of focus' to align daily actions with long-term goals. Customize the nodes in Xmind by editing text or adding icons.
Yes, the template is free to download and fully editable in Xmind (desktop, web, or mobile). You can add, remove, or rearrange nodes to fit your personal workflow.
Use the template as a visual reference while reading David Allen's book. The 'Natural Planning Model' branch helps with project planning, while the 'Workflow process' guides daily execution.
Absolutely. You can rename levels like 'Yearly goals' or '5 year vision' to match your own planning horizon, or add sub-nodes for specific objectives.
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