IT project managers and enterprise architects
Designing a centralized intranet portal for a multinational company's shared services
Use cases
About
The Efficient Shared Services mind map template organizes a centralized service hub for cross-departmental collaboration, covering 6 departments (Finance, Legal & Compliance, Economics, HR, Communications, Meeting Management) and 4 permission levels (Members Permission level - Contribute, Site Owners, Administrator, Topic). It includes 102 nodes with direct links to ESS, Outlook, Marion Support, and Group documents for each department. The template uses a radial layout with color-coded branches, making it ideal for shared service centers or enterprise intranet planning. Key nodes like 'Contribute, add, edit and delete items in existing lists and document libraries' define user permissions clearly.
Terms and ConditionsWhen to use this template
HR managers and team leads
Onboarding new team members to a shared services platform with defined access levels
Compliance officers and department heads
Auditing and standardizing tool access across departments like Finance, HR, and Legal
How to use this template
Step 1
Open and configure service links
Open the template in Xmind and update the link nodes for ESS, Outlook, and Group documents with your organization's specific service URLs.
Step 2
Define permissions and department roles
Customize the permission levels and department branches by adding specific user names to the Site Owners and Administrator nodes.
Step 3
Refine structure and share results
Adjust the radial layout by adding or removing department branches before exporting the map as a PDF or image for team collaboration.
Frequently asked questions
The template covers 6 departments (Finance, Legal & Compliance, Economics, HR, Communications, Meeting Management) with permission levels (Members, Site Owners, Administrator, Topic) and direct links to ESS, Outlook, Marion Support, and Group documents.
Open the .xmind file in Xmind, then customize each department branch by updating the links (ESS, Outlook, etc.) to match your organization's actual URLs. Adjust permission levels as needed.
Yes, the template is fully editable in Xmind (desktop, web, or mobile). You can add/remove nodes, change colors, and export as PDF or image for printing.
These branches represent higher access roles: Site Owners can manage site settings and permissions, while Administrators have full control over the shared services environment, including adding or removing users.
Absolutely. The template is designed to be extensible—simply add new top-level branches under 'Members Permission level - Contribute' and duplicate the link structure for each new department.
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