Freelancers and sole traders
Setting up a new bookkeeping routine for a small business
Use cases
About
This bookkeeping mind map template, titled 'books', organizes 37 nodes across five core branches to streamline daily financial workflows for small business owners and freelancers. It covers Trade Accounts, Accountant folders, General Invoices, Banks/C. Cards, and a Floating Topic, with actionable reminders like 'Scan invoices into wave - as soon as received!' and 'DOWNLOAD TRANSACTIONS DAILEY'. The template serves as a practical cheat sheet for managing invoices, reconciling statements, and tracking budgets, emphasizing routine tasks such as checking invoices off against statements and weekly budget reviews.
Terms and ConditionsWhen to use this template
Bookkeepers and accountants
Monthly statement reconciliation and invoice matching
Small business owners and financial managers
Weekly budget review and expense tracking
How to use this template
Step 1
Open and Configure Account Branches
Open the template in Xmind and customize the Trade Accounts, Accountant, and Bank branches with your specific financial details.
Step 2
Manage Daily Invoices and Transactions
Utilize the built-in nodes to track daily tasks like scanning invoices and downloading transactions to maintain accurate financial records.
Step 3
Monitor Progress and Export Data
Check off completed tasks within the mind map and export your final budget overview as a PDF to share with your accountant.
Frequently asked questions
The template covers Trade Accounts, Accountant folders, General Invoices, Banks/C. Cards, and a Floating Topic, with 37 nodes detailing invoice processing, statement reconciliation, and weekly budget tracking.
Open the .xmind file and follow each branch: scan invoices into Wave, download bank transactions daily, categorize expenses, and reconcile statements as they arrive.
Yes, all nodes are fully editable. You can customize task lists, add your own accounts, or adjust frequencies like 'WEEKLY' to suit your business.
The Floating Topic appears as a detached node that can hold miscellaneous notes or reminders, such as additional tasks not fitting into the main branches.
While designed for business bookkeeping, you can adapt it for personal finances by renaming branches like 'Banks / C. Cards' to track personal accounts and budgets.
The template suggests daily actions (download transactions) and weekly reviews (budget checks). Update nodes as you complete tasks to maintain an accurate workflow.
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