Business analysts and product managers
Defining functional requirements for a document management system module
Use cases
About
The Smart DOC mind map template is a comprehensive 243-node reference for configuring document management workflows, covering folder operations, access rights, recipient groups, document lifecycle, and event logging. This template maps out 37 functional areas (DOC_0001 to DOC_0037) including 'Browse folders', 'Create New Document', 'Add Roles to folder Access rights', and 'Events viewer'. It serves as a detailed specification for developers, QA engineers, and product managers designing or testing document management systems. The structure organizes permissions into View/Edit/Relevant for roles and recipient groups, and includes granular event logging with sorting by Timestamp, Affected object type, and Modified By. This cheat sheet is ideal for ensuring complete feature coverage and traceability in enterprise document control solutions.
Terms and ConditionsWhen to use this template
QA engineers and testers
Creating test cases for folder and document access rights (View/Edit/Relevant for)
Software developers and technical leads
Onboarding new developers to understand the full scope of document lifecycle features
How to use this template
Step 1
Open and Explore the Core Structure
Launch the .xmind file to navigate through the 37 functional nodes and configuration branches defining the document management workflow.
Step 2
Examine Detailed Functional Nodes and Attributes
Expand specific nodes like folder access rights or event logging to review granular specifications for developers and QA engineers.
Step 3
Personalize and Track Project Progress
Customize the template with project-specific metadata and use the nodes as a checklist to ensure complete feature coverage during development.
Frequently asked questions
The template covers 37 functional areas (DOC_0001 to DOC_0037) including folder management, document creation, access rights, recipient groups, event logging, and archive operations. It also includes Configuration and Role Management sections.
Use the branches for 'Add Roles to folder Access rights', 'Add Recipients Group to document Access rights', and 'Edit document Access rights' to define test cases for View/Edit/Relevant for permissions.
Yes, you can open the .xmind file in Xmind desktop or web and customize any node, add subtopics, or reorganize branches to fit your project's specific requirements.
It covers event display, pagination, search by Affected object type, key, or Modified By, sorting by Timestamp or Affected object ID, and logging levels for actions like 'New Document created' and 'Mark as read'.
Absolutely. Each DOC_XXXX node can represent a user story, with sub-nodes detailing acceptance criteria, UI behavior, and validation rules, making it suitable for agile documentation.
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