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Professionals using GTD methodology
Starting a new week and need to organize tasks and priorities
Use cases
About
The GTD mind map template condenses David Allen's Getting Things Done productivity system into 59 nodes across three core branches: Perspective, Execution, and Foundation. It covers the full GTD workflow—Collect, Process, Organize, Review, Do—and includes altitude levels from 50,000 feet (Purpose, Values, Principles) down to Runway (Next Actions, 2 Minute Rule). This GTD template serves as a cheat sheet for implementing the methodology, with specific nodes like 'review waiting for...' and 'be creative and courageous' guiding weekly reviews. The visual layout organizes the system into three columns, making it easy to reference during daily planning sessions.
Terms and ConditionsWhen to use this template
GTD practitioners and productivity enthusiasts
Conducting a weekly review to clear your mind and update project lists
Newcomers to Getting Things Done
Learning the GTD system for the first time and need a visual reference
How to use this template
Step 1
Open and Explore the Core Structure
Launch the GTD template in Xmind to familiarize yourself with the three primary branches of Perspective, Execution, and Foundation.
Step 2
Input Tasks and Customize Context Lists
Replace the placeholder nodes under Execution and Foundation with your own next actions, waiting-for items, and specific context lists.
Step 3
Execute Daily Planning and Weekly Reviews
Utilize the Review branch as a checklist during your weekly sessions to maintain your system and ensure all projects stay on track.
Frequently asked questions
The template includes 59 nodes organized into three main branches: Perspective (altitude levels from 50,000 to 10,000 feet), Execution (Runway and Review phases), and Foundation (Tools and Workflow). It covers the full GTD methodology.
Navigate to the Execution > Review branch. Follow the three phases: Get Clear (empty your head, process inbox to zero), Get Current (review actions lists, calendar, waiting for, projects, checklists, someday), and Get Creative (be creative and courageous).
Yes, the .xmind file is fully editable. You can add your own projects, next actions, and context lists under the appropriate branches. Customize the template to match your personal workflow.
The Runway branch captures immediate next actions and the 2 Minute Rule—tasks you can do in under two minutes. It's the tactical level of GTD, ensuring you always know the very next physical action for each project.
Absolutely. The Perspective branch (Roles, Responsibilities, Interests) and Projects list can be adapted for team contexts. Share the template and have each member customize their own copy for personal and shared projects.
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