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Productivity enthusiasts and knowledge workers who use Evernote
Setting up a personal productivity system using GTD principles with Evernote as the tool.
Use cases
About
The GTD With Evernote mind map template combines David Allen's Getting Things Done methodology with Evernote's tagging and filtering capabilities. It covers three core branches: Workflow, 6 Level of Focus, and Natural Planning Method, with 35 nodes total. The Workflow branch details the five stages (Collect, Process, Organize, Review, Do) and includes specific Evernote techniques like '在Evernote中建立一系列对应的标签' (creating a series of corresponding tags in Evernote) and using tag filters to manage contexts. The 6 Level of Focus branch ranges from 'Current Action' to 'Life Goals', while the Natural Planning Method outlines a five-step planning approach. This GTD cheat sheet is designed for productivity enthusiasts seeking a structured yet flexible task management system.
Terms and ConditionsWhen to use this template
GTD practitioners and project managers
Reviewing and refining your existing GTD workflow to improve task capture and processing efficiency.
Team leads and individual contributors
Planning a complex project by following the Natural Planning Method from purpose to next actions.
How to use this template
Step 1
Access and Review Template Structure
Open the .xmind file on your preferred device to explore the integrated GTD workflow and focus hierarchy branches.
Step 2
Customize Workflow and Focus Levels
Modify the processing rules and rename the six levels of focus to align with your personal productivity goals and Evernote tagging system.
Step 3
Implement Planning and Export Data
Apply the Natural Planning Method to your projects and export the final map as a PDF or image to sync with your Evernote notebooks.
Frequently asked questions
The template includes three main branches: Workflow (Collect, Process, Organize, Review, Do), 6 Level of Focus (from Current Action to Life Goals), and Natural Planning Method (5 steps). It also provides Evernote-specific tips for tagging and filtering.
Start by mapping your workflow stages in Evernote using the template's tag system. For example, create tags for contexts and action types, then use Evernote's tag filter to view tasks by context. The 'Do' stage suggests filtering Ticklers by tag and deleting completed items.
Yes, the .xmind file is fully editable. You can add, remove, or reorganize nodes to fit your personal workflow. The template serves as a starting point for customizing your GTD system.
It helps you align daily actions with higher-level goals. Starting from 'Current Action' and moving up to 'Life Goals', each level ensures your tasks connect to your broader responsibilities and long-term vision.
Absolutely. You can rename steps, add sub-steps, or reorder them. The template provides a framework for planning projects, from defining purpose to identifying next actions.
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