Busy professionals and freelancers
Starting a new week and need to organize all tasks and commitments
Use cases
About
The GTD mind map template, originally created by Pascal Venier using Mindmanager, provides a comprehensive framework for implementing David Allen's Getting Things Done methodology. With 294 nodes organized into 7 major branches, this GTD template covers the full workflow: 'Waiting for', 'Someday/Maybe', 'Setting Priorities', 'Calendar', 'Next Actions', 'Projects list', and an acknowledgment section. The 'Setting Priorities' branch includes a structured horizon model from 'Runway' (current actions) up to '50,000 ft' (life goals), while 'Next Actions' organizes tasks by context such as '@ Office', '@ Computer', and '@ Calls'. This GTD cheat sheet is ideal for individuals seeking a ready-made system to capture, clarify, and organize tasks and projects.
Terms and ConditionsWhen to use this template
Managers and entrepreneurs
Reviewing long-term goals and aligning them with daily actions
New users of the GTD methodology
Setting up a personal productivity system from scratch
How to use this template
Step 1
Open and Explore the GTD Framework
Download the .xmind file and open it to familiarize yourself with the seven major branches and the 294-node workflow structure.
Step 2
Populate Branches with Personal Tasks
Replace the placeholder items in the Next Actions and Projects list branches with your own specific tasks and ongoing projects.
Step 3
Set Priorities and Schedule Commitments
Customize the priority horizons from Runway to 50,000 feet and use the Calendar branch to organize your time-sensitive deadlines.
Frequently asked questions
The template includes 7 main branches: Waiting for, Someday/Maybe, Setting Priorities, Calendar, Next Actions, Projects list, and an acknowledgment. It covers the full GTD workflow with 294 nodes, including context-based next actions and a multi-horizon priority model.
Start by reviewing the 'Next Actions' branch organized by context (e.g., @ Office, @ Computer). Pick actions from the appropriate context and execute them. Use the 'Calendar' branch to schedule time-specific tasks and the 'Projects list' to manage multi-step projects.
Yes, the template is fully editable in Xmind. You can customize node text, add or remove branches, and reorganize the map to fit your workflow. Simply open the .xmind file in Xmind Desktop or Web.
The horizon model helps align daily actions with higher-level goals. 'Runway' covers current actions, '10,000 ft' lists projects, '20,000 ft' defines areas of responsibility, '30,000 ft' sets 1-2 year goals, '40,000 ft' outlines 3-5 year vision, and '50,000 ft' captures life purpose.
While designed for personal productivity, the 'Projects list' branch includes fields like 'Purpose', 'Guiding principles', and 'Outcome visioning' that can be adapted for team projects. You can duplicate the project structure for multiple team members.
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