GTD practitioners and productivity enthusiasts
During a weekly GTD review to capture all open loops and forgotten tasks.
About
The GTD Trigger List mind map template provides a structured checklist of 117 items across 16 categories, designed to help users recall potential tasks during a weekly review. Based on David Allen's Getting Things Done methodology, it covers areas like 'Projects', 'Commitments' (including Boss, Wife, Kids), and 'Home/Household' (Heating/Air Conditioning, Plumbing). This template serves as a comprehensive trigger list to ensure nothing is overlooked when capturing open loops and next actions. By systematically scanning each category, users can identify forgotten commitments and maintain a trusted system. The GTD Trigger List template is an essential tool for anyone practicing GTD to achieve a clear mind and increased productivity.
Terms and ConditionsWhen to use this template
Project managers and team leads
When starting a new project to ensure all potential action items are identified.
Executives and entrepreneurs
Before a quarterly planning session to review commitments and pending items.
How to use this template
Step 1
Launch the Template
Open the .xmind file in Xmind (desktop, web, or mobile).
Step 2
Populate Your Task List
Browse each top-level branch—like 'Commitments' or 'Home/Household'—and add specific tasks as child nodes.
Step 3
Track and Update Progress
Mark completed items with a checkmark or delete them to keep your list current.
Step 4
Personalize the Categories
Customize the template by renaming or adding new categories to fit your workflow.
Step 5
Export and Share Results
Export the mind map as an image, PDF, or share it with your team for collaboration.
Frequently asked questions
It's a structured checklist based on David Allen's GTD methodology, containing categories like Projects, Commitments, and Home/Household to help you recall tasks during a weekly review.
Open the .xmind file in Xmind, then go through each branch—such as 'Communication to Make/Get' or 'Errands'—and add any tasks that come to mind as child nodes.
Yes, you can add, remove, or rename nodes in Xmind to tailor the trigger list to your personal or professional life.
It includes 16 categories: Projects, Waiting Projects, Commitments, Communication to Make/Get, Writing, Events, Things to Do in Life, Administration, Waiting for..., Home/Household, Audio/Visual, Stuff, Healthcare, Errands, and Community.
Yes, it works for both. Individuals can track personal tasks, while teams can adapt the 'Commitments' and 'Communication' branches for collaborative workflows.
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