How do I use this GTD template for daily task management?

Start by reviewing the Workflow Model to capture tasks in the 'collect' node, then process and organize them. Use the Focus Model to prioritize actions aligned with your yearly and life goals.

Is this GTD cheat sheet editable in Xmind?

Yes, you can customize all nodes in Xmind desktop or web. Add your own projects under 'current project', adjust the planning steps, or expand the workflow with subtasks.

What's the best way to use the Planning Model in this template?

Use it for project planning: define purpose, envision outcomes, brainstorm ideas, organize tasks, and identify next actions. Each stage has a dedicated node you can expand.

Can I print this GTD mind map as a reference?

Absolutely. Export the template as PDF or image from Xmind for a printable cheat sheet that summarizes the entire GTD methodology.

GTD

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Use cases

Self-improvement plan

About

The GTD mind map template by Xmind provides a structured overview of David Allen's Getting Things Done methodology, covering 3 core models: the Focus Model, Workflow Model, and Planning Model. With 20 nodes, it organizes key concepts such as 'current action', 'collect', and 'Defining the purpose and principles' into a clear, hierarchical layout. This GTD template serves as a cheat sheet for implementing the productivity system, helping users manage tasks and projects efficiently. The Focus Model defines levels from 'current action' to 'life goal', while the Workflow Model outlines the five-step process of 'collect', 'process', 'organize', 'review', and 'do'. The Planning Model guides users through natural planning, starting with purpose and ending with 'Identifying next actions'.

Terms and Conditions

When to use this template

Busy professionals and freelancers managing multiple responsibilities.

Overwhelmed by a cluttered to-do list and need to regain control of tasks and projects.

Project managers and team leads.

Planning a complex project from scratch and need a structured brainstorming and execution framework.

Anyone practicing GTD or seeking better personal productivity.

Conducting a weekly review to realign priorities and ensure nothing falls through the cracks.

How to use this template

Step 1

Launch and Review the Framework

Open the GTD template in Xmind to explore the structured layout of the Focus, Workflow, and Planning models.

Step 2

Personalize Your Goals and Workflow

Customize the Focus Model with your specific life goals and use the Workflow nodes to track tasks from collection to completion.

Step 3

Execute Detailed Natural Project Planning

Expand the Planning Model for each project by defining its purpose and brainstorming ideas to identify concrete next actions.

Frequently asked questions

The template includes three main models: Focus Model (6 levels from current action to life goal), Workflow Model (5 steps: collect, process, organize, review, do), and Planning Model (5 stages from purpose to next actions).

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