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Busy professionals and freelancers
Overwhelmed with tasks and need to regain control of your workflow
Use cases
About
The Getting Things Done (GTD) mind map template by Xmind distills David Allen's productivity methodology into a structured, actionable framework spanning 329 nodes. It covers the five stages of mastering workflow—Collect, Process, Organize, Review, Do—and the five phases of natural project planning. This template includes specific nodes like 'The key processing question: "What's the next action?"' and 'The four-criteria model for choosing actions in the moment', making it a comprehensive GTD cheat sheet for practitioners. Organized into three main branches—'The art of getting things done', 'Practicing stress-free productivity', and 'The power of the key principles'—it serves as both a reference guide and a personal productivity system. The template emphasizes actionable steps, such as setting up the 'Collections: corralling your “stuff”' and 'Processing: getting “in” to empty', to help users achieve a 'ready state' of stress-free productivity.
Terms and ConditionsWhen to use this template
Project managers and team leads
Planning a complex project that requires breaking down into actionable steps
Productivity enthusiasts and self-improvers
Conducting a weekly review to align daily actions with long-term goals
How to use this template
Step 1
Access and Explore Core Concepts
Open the template in Xmind to explore the three main branches covering stress-free productivity and key GTD principles.
Step 2
Personalize Your Task Management Workflow
Customize the map by adding your specific tasks under Collections and defining immediate next actions within the Processing section.
Step 3
Review and Share Your System
Utilize the Review branch for regular system updates and export your finalized productivity framework as a PDF or image.
Frequently asked questions
The template covers the full GTD workflow: Collect, Process, Organize, Review, Do, plus project planning phases. It includes 329 nodes across three main branches, with detailed subtopics like 'The four-criteria model for choosing actions in the moment' and 'The six-level model for reviewing your own work'.
Start by collecting all your tasks into the 'Collections' node, then process each item using the 'What's the next action?' question. Organize actions into appropriate buckets, review weekly, and choose actions based on context, time, energy, and priority.
Yes, the template is fully editable. You can add, remove, or modify nodes to fit your personal workflow. Use Xmind's drag-and-drop interface to rearrange branches or add icons and notes.
Follow the 'Reviewing: keeping your system functional' branch. It guides you through weekly and bigger-picture reviews, including 'The bigger picture review' node to align your actions with long-term goals.
Absolutely. The 'Getting projects under control' section covers informal planning and tools for project thinking. Adapt the 'Natural planning model' to brainstorm with your team and define next actions collaboratively.
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